Privacy Policy

Effective Date: June 22, 2026

Business Name: Systemic LLC (“SYSTEMIC,” “we,” “us,” or “our”)

1. Overview

At SYSTEMIC, we respect your privacy and are committed to protecting the personal and health information you share with us. This Privacy Policy outlines how we collect, use, store, and safeguard your information when you visit our website, schedule appointments, or complete intake forms through our practice software.

2. Information We Collect

We collect information in two ways: information you provide directly to us for clinical care, and standard technical data collected automatically when you browse our website.

A. Information You Provide Directly

When you book an appointment or complete online health intake questionnaires, we collect:

  • Personal Identifiers: Name, phone number, email address, mailing address, date of birth, and emergency contacts.

  • Health & Clinical History: Medical history, surgical details, scar tissue history, childbirth history, and health concerns necessary to provide safe and tailored bodywork services.

  • Billing Details: Payment card details (processed securely through third-party payment processors; we do not store full credit card numbers directly).

B. Automatically Collected Technical Data (Website Hosting & Cookies)

Our website is hosted on Squarespace. When you visit our website, Squarespace automatically collects standard technical and analytics data. This includes:

  • Device & Browser Data: IP address, browser type, operating system, network provider, and device configuration.

  • Usage Data: Pages viewed, time spent on pages, referral links, and basic interaction data to measure website traffic and performance.

  • Cookies: Our site utilizes functional and performance cookies provided by Squarespace to run securely and smoothly. You can adjust or disable cookies through your browser settings at any time.

3. How We Use Your Information

We use the information collected solely to:

  • Provide safe, personalized, and effective clinical therapy services.

  • Schedule, confirm, and manage your appointments.

  • Send appointment reminders and important administrative communications regarding your care.

  • Process payment for services rendered.

  • Ensure website functionality, security, and basic operational performance.

  • Maintain professional and legal healthcare record-keeping standards.

4. How Your Data is Stored and Protected

We treat your personal health and administrative records with the highest degree of care and confidentiality:

  • Secure Practice Platforms: Health intake forms and client records are stored securely using encrypted, industry-standard practice management software (such as Noterro).

  • No Selling of Personal Data: We do not sell, rent, trade, or market your personal information or health history to any third parties under any circumstances.

  • Restricted Access: Access to client records is strictly limited to authorized personnel involved in your clinical care and administration.

5. Third-Party Service Providers

We rely on trusted third-party technology providers to operate our website, process intake documentation, and handle payment processing (e.g., Squarespace and Noterro).

These service providers receive data strictly to perform necessary functions on our behalf. They are contractually required to maintain data security and are strictly prohibited from using or sharing your information for any independent purpose.

6. Legal Disclosures

We will only disclose your personal or clinical information without your consent if required to do so by law, court order, or governmental regulation, or if necessary to protect the immediate safety of the client or others.

7. Your Rights & Choices

You have the right to:

  • Access or request a copy of your personal intake and clinical records.

  • Request corrections to inaccurate personal details.

  • Manage cookie preferences through your web browser.

  • Opt out of non-essential marketing emails or text updates at any time.

8. Policy Updates

We may update this Privacy Policy periodically to reflect changes in our practice operations or legal requirements. Updated versions will be posted on this page with a revised "Effective Date."

9. Contact Us

If you have questions or concerns regarding this Privacy Policy or how your health information is handled, please contact us at:

Systemic LLC

Address: 4546 S 86th St, Suite B, Lincoln, NE 68526

Email: kayla@systemicne.com